Facilities & Operational Coordinator

Join our Team!

We are excited to be recruiting for a full-time Facilities & Operational Coordinator to join us and provide support to our Facilities and Operations team.

Your Role

In this role, you will be supporting the Facilities & Operations team with a wide range of organisational tasks. In order to carry out the duties of this role effectively, a flexible approach to working is essential, as is the ability to meet tight deadlines and be able to work effectively both individually and within a team. Key responsibilities of the role include:

  • Assisting with Ad-hoc Company Projects
  • Screening and handling incoming calls and emails (Helpdesk)
  • Preparing agendas and taking minutes
  • Liaising with cleaning and maintenance providers as appropriate
  • Ordering facilities related supplies
  • Liaising with contractors to arrange dates
  • Assisting in collating details of all practice H&S documentation & Health Board applications
  • Being the main administrator of Radar (Internal compliance system), Tabs FM(cafm system) and Global4 (group telecom platform)
  • Assisting in the training of new practice managers for Radar, Tabs and G4
  • Assisting the operational team with Company events
  • Collating all relevant health and safety documentation in a timely manner ensuring all up to date in line with regulation

About You

  • An excellent telephone manner and a positive approach to patient and employee experience is a requirement
  • Ability to deal with changing priorities while managing your workload effectively
  • Relevant experience gained in a general dental practice environment is preferred
  • Proven track record in a customer/patient focused reception environment is preferable
  • Relevant experience in the use of Software of Excellence would be advantageous
  • High level of IT proficiency – using Microsoft office is essential
  • Relevant qualifications gained in facilities or dental administration would be advantageous


We know that in order to attract and retain the best talent, we must always look at ways in which we can keep our colleagues smiling. Here are some of our benefits and perks –

  • Competitive pay scale
  • Career progression opportunities within the group
  • Recommend a friend bonus
  • Company paid GDC fee
  • Professional Development – access to online training and educational assistance
  • Wellbeing initiatives
  • Cycle to work scheme
  • Employee Assistance Programme
  • Enhanced family friendly policies
  • ‘You Days’ – a day off for moving house or getting married

Part of Clyde Munro Dental Group

Here at Clyde Munro, we celebrate the individuality and personality of each practice while providing the benefits, perks, support, and structure of working within a wider group. Although each practice has its own unique culture and working environment, we all work together towards the same goal – providing the best patient care.

We have ambitious plans for growth – not only for our business, but also for the people within the Clyde Munro family. We are extremely passionate about developing our staff and pride ourselves on our commitment to support career progression within the group.



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